March 21 Newsletter

March 1, 2021

Business Update


Is every day starting to feel like Groundhog Day?

(6 tips to break free!)

I know this is definitely how I am feeling.  It’s a bit different now that we have a roadmap of how we are coming out of lockdown but we still have a few months of restrictions ahead of us. Whereas we could break up the monotony of everyday life before the pandemic, we can’t just take a quick trip out of town or spend an evening at a friend’s house for some variety. We are still faced with this vast expanse of time where we can’t punctuate the end of the day, never mind the end of the week.


So what can we do? How can we break free from this groundhog day feeling, so that we can muster up the energy to make it through the next few months?
6 tips to mix things up

1.  Create a routine and stick to it – it might be boring, but a routine gives you a specific start and finish to your day. Without it, you will just aimlessly float through the days and this will make that groundhog feeling worse.


2.  Inject variety into your free time – while your routine during work hours may be the same each day, around that time is where you can be spontaneous and make each day different. While one evening, you may choose to take a bike ride, the next you could FaceTime a friend, take a bath or run some errands.


3.  Pick a skill to master – mastering a skill doesn’t only stimulate our brains (which is essential for our mental health), but it also gives us a goal and allows us to progress with something. Improving with something makes us experience growth and gives us a sense of control which is essential in this environment.


4.  Focus on exercise – exercise releases endorphins and serotonin (happy hormones); it helps us to sleep and actually gives us more energy. If you can, exercise for 10-30 minutes every day. You can mix it up with a walk one day, yoga the next, and a HIIT workout the next, whatever suits you.


5.  Be there for others – while you might not feel like you have the energy, try helping others. Check-in with your parents and grandparents regularly during the week or research how you can virtually volunteer or help a cause. Being kind will give your days more meaning and it will help you and the people you’re helping feel good.


6.  Seek help – if you’re struggling, don’t struggle alone. Ring a friend or seek support from your family. If you’d rather, reach out to an online Therapist. There are people who care about you and want to listen, and it’s okay to lean on them too. They might be able to provide you with some much-needed perspective.


Even small changes can go a long way



Some days will be harder than others, but even small changes can go a long way. Little things such as walking a different route every day can make you feel refreshed and ready to get back to work or juggling the family. Even if you feel like succumbing to that numbing and self-defeated feeling some days, try to do at least one thing that is different. You might just be surprised by the result.



Accounting Update


Vat deferral scheme - now open!

HMRC have opened their online service called the VAT Deferral New Payment Scheme .  This is open to businesses that deferred VAT payments last year and want to pay it off in smaller monthly instalments. 


As with any scheme there are some criteria to meet:


  • You will need to have deferred VAT payments between March and June 2020 under the VAT Payment Deferral Scheme and have no outstanding VAT returns to submit.
  • Opt-in to the VAT Deferral New Payment Scheme online between 23 February and 21 June 2021
  • Contact HMRC by 30 June 2021 if you need extra help to pay.



If you would like to use the scheme, the sooner you apply for it the better! If you join by 19th March 2021 you can spread the payments over up to 11 months interest-free.


Warning: you will be required to set up a direct debit as part of the application process which must be authorised by your bank account holder.  Therefore the business owner must do the application rather than your accountant.


As ever, if you would like a chat to understand a bit more or if you have a general query, then please get in touch.



App of the month 

Klipfolio
We h ave had interesting conversation with clients this month As we are all looking to grow the demand for real time data is growing.
The question: Can we have real time information on the wall for all staff?
The research: Most of the platforms only show small amounts of data from their individual platform
The solution: We then found Klipfolio, this will allow us to pull data from 100s of different software and will update regularly, we can build it to show just the KPI's for that client, and it looks great!

Team News

Although things are pretty similar for us at the moment, we have lots to look forward to.  Katherine and Kasia are looking forward to their children returning to school and summer holidays, while David is getting married this summer.  We are also looking forward to returning to our office and decorating it with plants and flowers. 


We hope that we will see you soon for a coffee and a catch up. 


But in the meantime, if there is anything you would like to discuss, then please give us a call on 01908 751 972.


Keep safe and well,

Katherine, David and Kasia

By David Adderson July 4, 2025
Inclusion is desirable, yet it is complex. In this two-part blog, we begin to unravel the challenges of increasing needs in education and diminishing resources. In this article, Dr Anita Devi explores some of the many challenges Educators in England currently face. Her intent is to extend perceptual thinking from problem to solution. In Part 2, Katherine Robertson will unpick some of the financial levers for consideration. I have worked in the education sector for a fair few decades now. Am I showing my age? Possibly, but also my experience and out of that experience is born wisdom. Wisdom is applied knowledge with the benefit of lived experience and hindsight. To broaden our thinking, I have decided to focus on three areas: Rising needs in the classroom – ensuring each child receives an educational experience that is progressive, whilst meeting their needs Less is more – applying a structured and systematic approach to providing support for special educational needs and disability (SEND) Commissioning with purpose – intentionally involving others, when needed. Since the increase in needs always outmatches the rise in resource funding, sadly we will always be in a deficit. This is not about being despondent, but hopeful through responsive and creative solutions. In many life situations, we face elements of the unknown and so we put in place checks and balances to ensure we maintain stability. If our own personal finances were continuously in the red, we would be faced with three options: Reduce spending Increase income Look for alternatives In the education world whilst options 1 and 2 may be possible to some degree, it is restricted and ultimately option 3 has been our default; especially if we are to adhere to the core principles of The Salamanca Statement (1994) and more closely to home, The Children and Families’ Act 2014. Rising need in the classroom Those who lead on inclusion and /or SEND need to simplify systems to ensure those learners who require additional and adaptive provision receive it. I have expanded more on this in a July 2023 booklet, which you can download here . If as a leader, you understand the fundamentals of an inclusive provision framework, you can reduce the paper trail to make it purposeful, without compromising on keeping a diligent paper trail of evidence. This will also ensure you know whether what is in place is having an impact or not. SEND: It is time to lead differently . Less is more There are a number of core decisions to be made when additional provision is put in place. For example, in or out of the classroom? How long is the defined additional support required and most importantly what is the expected outcome from the additional support? For far too long, we have assumed the ‘forever’ model when it comes to interventions or additional support. We have often omitted to discern short-term from long-term, as well as factor in the negative impact of too many interventions simultaneously. Short-term interventions, if assessed and targeted well can (in many instances) provide the learner with new skills and/or increased independence. This is a desirable outcome, as none of us is truly seeking to create a dependency model. Equally, administering too many interventions simultaneously takes away from the exploratory nature of interventions i.e. what’s working and what needs to change. We have indeed moved away from the ‘medical model’, however, some of the basic principles still need to be considered. In response to a medical condition, a doctor would not prescribe multiple medications or remedies simultaneously. Due care and consideration would be given to the negative interactive impact of one solution upon another. We need to apply a similar approach to inclusion and SEND. This is not denying that a child may have multiple needs, but sometimes it is about focusing on one thing at a time. Commissioning with Purpose This has been a bugbear of mine since 2018 , if not before! As a previous SEND Advisory Teacher, I was always intentional about ‘adding value’ to what is already in place in any setting. As a previous Senior Leader / SENCO, I was always intentional about securing services that provided ‘value for money’. I’ve worked with The Audit Commission on this and The National Audit Office, not to mention Business Managers and local authorities. I would also encourage readers to explore their ‘decommissioning process’. As a long-standing Education Change Consultant, my team & I always write our exit plans before we go into support. This is regardless of whether we are working in the UK or overseas. I am continuously amazed how many schools/colleges rely on the same service for years, even if there is no impact evidence of change through the input they are buying in. Over the years, training head teachers at national conferences, I have always advocated ‘procurement with precision’. Even at local authority level, I think provision would be better if Porter’s Forces were applied during the annual review of an EHCP in regard to placement choices, especially non-maintained Independent schools (NMIs). Supplier power through exuberant price hikes, in a time when there is a shortage of places, is both immoral and financially unsustainable. This is just the start of the conversation, but with a few systemic tweaks – schools and colleges can begin to look differently at provision. Still meeting the needs of children and young people but reducing the strain on financial resources and human manpower. Do get in touch if you would like to find out more. Author: Dr Anita Devi dr. h.c. Dr Anita Devi , leading SEND specialist, and Katherine Robertson , strategic finance expert, have joined forces to offer a new advisory service for schools and colleges . This service is designed to provide strategic financial governance of SEND provision, focusing on efficiency, effectiveness, and value for money . We help you explore financially sustainable solutions that support early intervention, improve outcomes, and make the most of every pound spent, without compromising on quality. If you're ready to rethink how SEND resources are used in your setting, contact us for a preliminary conversation at SEND_Finance@youtopia.co.uk 📢 And keep an eye out for our upcoming blog
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